The essential features of photocopiers that we know too well are printing, copying, scanning and fax. However, there are other features of photocopy machine Malaysia which you should consider when choosing the best photocopier for your company. This list will help you discover additional features of copiers which might be crucial for your business.

Print Speed

Print speed is usually indicated as “ppm”, or pages per minute, on the specification sheet of photocopy machines. It is a crucial specification to take note of when choosing a photocopier as it will determine the efficiency of your company’s daily printing works. The recommended ppm for small businesses is between 25 to 30 ppm, while companies with average printing needs require a minimum of 45 to 50 ppm for copiers printing speed.

Scanning

This feature is commonly a built-in feature of most photocopiers, but not all machines come with an automatic document feeder or duplex scanning ability. This feature is crucial primarily if your company deals with scanning a large volume of documents. The optical resolution is also something to take note of and is related to the purpose of the scanned document. It if it’s a basic document scanning, a setting of 600 pixels is adequate, but scanning graphics need a minimum of 4800 pixels.

Memory

The photocopy machines sold in the market nowadays have a particular type of memory that allows them to keep a considerable amount of documents and scans. Look out for specifications of RAM, HDD, SSD or standard memory storage on the photocopy machine sheets. Depending on the machine and your printing needs, photocopiers can have the RAM of 256MB to 2GB and 1GB to 1TB memory capacity. Essentially, the better the memory capacity of the photocopier, the faster the copier processes.

Follow-me-printing 

Recently, the follow-me-printing feature has been favoured by many businesses. The feature allows a person to send a document to a shared print queue instead of a specific copier, and the printing will only start when the person walks to the copier and releases the job. This effectively saves the excessive cost of unclaimed print jobs. It also can shorten the amount of time waiting for other print jobs to finish before a person could print a critical and urgent document. Besides, the security of your print jobs is boosted by using this feature as it could prevent the printed materials from falling into the wrong hands.

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